Find sensitive content, such as Personally Identifiable Information (PII), Protected Health Information (PHI), and Payment Card Information (PCI), quickly and easily. Use federated search to find content across user and team folders.
Our Smart Content Classification and DLP help mitigate the risk of data breaches and increase productivity by automating file tagging and organization. They also support compliance with regulations such as HIPAA, FINRA, ITAR, and GDPR.
FileCloud’s Smart Classification is powered by an automated metadata- and content-scanning engine. The engine can be paired with artificial intelligence to simplify classification for unique enterprise needs.
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With the amount of enterprise data being shared globally, a good content classification solution should be able to discover sensitive content, automate the application of data governance policies, and help mitigate data leaks without interrupting business operations.
FileCloud is a powerful content classification and governance platform that can be deployed on-premises, in the cloud, or as a hybrid solution. With public and private sharing, granular access permissions, and unlimited external user accounts, FileCloud offers fine-tuned tools to help enterprises collaborate securely.
Smart Classification and DLP rules in FileCloud support data visibility and governance by scanning files upon upload, tagging with relevant metadata, and applying governance policies. This automated process achieves several key objectives:
FileCloud’s Smart Content Classification tool can be leveraged to identify sensitive content and apply necessary security and governance policies.
Once an admin creates a classification rule and deploys it in the environment, the content classification engine automatically scans, organizes, and tags uploaded content with relevant metadata. This process then triggers other governance tools in FileCloud, including data leak prevention and retention policies.
FileCloud already supports a vast library of pre-built metadata patterns, including PII such as credit card numbers, passport numbers, driver’s license numbers, and social security numbers. Admins can also create custom metadata sets to suit unique data visibility needs.
Creating a classification rule is simple. Admins can create rules using two distinct methods: with the RegEx (Regular Expression) builder or with the no-code visual builder. To ensure the rule performs as anticipated, a simulator runs the rule against sample text of your choice and displays the results.
FileCloud can also integrate with OpenAI, a third-party Large Language Model (LLM) provider. With this integration, admins can leverage AI to classify content, even for complex queries, based on natural language.
Once classification rules are established and deployed, maintaining data visibility and governance is a simple process of monitoring and tweaking as needed to trigger metadata-based policies, such as DLP, file retention, activity alerts, and automated workflows, among other powerful FileCloud settings.
Categorize data in minutes with built-in rules that identify sensitive data, including PII, PHI, and PCI. Create custom rules to find other data that matters to your organization.
Protect sensitive files by removing permissions from global access groups, blocking IP addresses or specific users, or allowing only internal users or authorized users to access confidential content.
Share files with your team and partners with public, private, and password-protected links. Secure your data with granular sub-folder level permissions, and view documents safely with built-in preview system.
FileCloud offers free, unlimited external accounts to support enterprise sharing and collaboration with clients, vendors and contractors. Only pay for your employee accounts.
FileCloud keeps track of complete audit logs (what, when, who, where and how). Detailed share analytics and logs of file uploads, downloads, deletions, and previews are available any time in your client portal.
FileCloud ensures secure document sharing with enterprise-grade security tools (e.g., Zero Trust File Sharing, granular access permissions, identity authentication, retention policies) within an intuitive UI.
As a use case for content classification software, FileCloud allows you to detect documents with US social security numbers and permit sharing only to certain domains in just a few easy steps.
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