Enabling Watermarks On Previews
Administrators can add watermarks to all previews generated in FileCloud.
- This feature requires Document Converter
Password protected PDF previews are not showing watermarks. This is an issue with the third-party application used for previewing PDFs, and will be resolved when an update of the application becomes available.
Example of a watermark on a document preview in the Admin and User Portals.
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NOTES:
- If you are not running the latest version of Document Converter, a watermark will not be added
- To disable the use of watermarks, clear the same checkbox you use to enable them
- Watermark settings are global
- Watermarks can't be enabled for a specific set of files or file types, they are applied globally
- Once watermarks are enabled, they will appear on all document previews generated in FileCloud
- Watermarks are generated only by Document Converter. To display watermarks for all file types (Office documents), Quick JS Preview and WOPI Preview must be deactivated.
To add watermarks to previews:
Administrators can use a Java-based service called FileCloud Document Converter to:
- Enable thumbs for all Microsoft Office documents (DOC, DOCX, PPT, PPTX, XSL, XSLX)
- Enable thumbs for Adobe documents (AI, PDF, PSD)
- Enable thumbs for TIFF images
- Interface with LibreOffice for document preview generation
- Add watermarks to previews generated in FileCloud for Office docs and PDFs.
For this FileCloud uses a java program based on Apache's PDFBox. Document converter also will use LibreOffice libraries to convert documents to PDF.
If you have not already done so, Install Document Converter.
NOTES:
- To disable the use of watermarks, clear the same checkbox you use to enable them
- Watermark settings are global
- Watermarks can't be enabled for a specific set of files or file types, they are applied globally
- Once watermarks are enabled, they will appear on all document previews generated in FileCloud
To display watermarks for previews:
- In the admin portal, go to Settings > Misc > Preview.
- Check Enable Document Converter.
- In Anonymous Access Watermark, type in the text, including any of the parameters listed below, that you want embedded on previews by anonymous users.
- In Authorized Access Watermark, type in the text, including any of the parameters listed below, that you want embedded on previews by authorized users.
Available parameters:
^USERNAME^ - The user who is viewing this file.
^SHARE_OWNER^ - The user who shared this file.
^FILE_OWNER^ - The file owner.
^OWNER^ - If this is a shared file, the user who shared this file. If this is not a shared file, the file owner.
^DATETIME^ - Date and time of preview.
^GEOIP_LOCATION^ - Geographic location of IP performing preview.
^LICENSED_COMPANY^ - The company listed on the current license.
Now whenever a user previews a document, they will see the watermark for anonymous or authorized access embedded in the preview.