Increase Productivity with Self-Hosted Document Management

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The office of the future is a ‘paperless’ one, and businesses are actively pursuing the cost-savings and efficiency that comes with it. With FileCloud’s self hosted document management, all of your organization’s documents will be housed within your servers, but readily-accessible remotely from any device. FileCloud allows you to securely share and manage network files via multiple access methods for improved compliance, speed and control.

Hosted document management solutions are gaining in popularity, partly because of the widespread prevalence of remote work culture. Organizations get to exercise full control over their data, ensure data integrity & privacy with self hosted documentation.

FileCloud’s self hosted file sharing server offers organizations a secure, customizable solution for managing data within their own infrastructure. By hosting the platform on private servers, businesses retain complete control over sensitive files, ensuring compliance with data privacy regulations such as HIPAA and GDPR.

Read more about the advantages of self-hosted file share solutions.

Control Your Enterprise Content

When it comes to data, ownership is crucial. Self-hosted document management guarantees that you retain control of all the contents of your server. This eliminates the risk of a hosting company erasing your data or otherwise compromising the integrity of the data. Additionally, FileCloud allows you to serve your files in different ways. You decide how credentials will be assigned, how long files should be accessible, etc. Self hosted document management system arms you with a high level of flexibility and enables you to configure things in a way that is specialized and unique to your organization.

Remote Access

In a mobile world, remote access to hosted document management system has become a staple for any organization that wishes to maintain a competitive edge. Whether you want to provide support to a client or access an important document on the go, FileCloud’s self-hosted document management system provides several options to remotely access your documents over a secured network, without a VPN.

Collaborate with Team Members

In a paperless enterprise, quick turnaround times are achieved by sharing documents electronically and signing contracts digitally. FileCloud facilitates collaboration amongst workers by enabling the setup of a collaboration space for project-related files. With file versioning and sync, FileCloud ensures that all collaborators have access to the latest document in real time. The file lock feature in our hosted document management software guarantees that there are no conflicting changes to a single file.

Easy File-Sharing with Colleagues & Vendors

The ability to easily share files has a positive impact on the attrition rate of employees in the mobile workforce. With FileCloud’s granular sharing options, you can conduct secure file transfers, limit access to shared files, set download restrictions, and more. In addition, it allows you to share files with external users by creating a direct read-only link to the document. Since FileCloud provides VPN-less access to existing network folders, users can easily share and sync files in network folders using our hosted document management system.

Manage Content (Search)

Document management is not complete without robust content searching. FileCloud improves the efficiency of your workflow by allowing you to search any combination of properties, content, or details about a file. All searches are quick, and results are returned immediately. Content can be searched on pptx, ppt, xlsx, xls, docx, doc, pdf, and txt files.

Data Loss Prevention (Backup, Versioning)

The importance of information cannot be overstated. Collaboration efforts may involve sensitive data, which is typically put at risk via poor data-management practices, inadvertent sharing, and other issues. Any risks associated with file sharing can be mitigated with proper DLP practices. FileCloud incorporates multiple security features that limit risk from remote connections, ensuring your organization is protected from data leakage when using our cloud hosted document management.

Monitor Access

Continuous monitoring goes a long way in protecting the business data stored in any document management system. FileCloud provides built-in security to prevent unauthorized access, including folder permissions (delete, write, read), initial login, and individual file locking. Administrators not only get deeper visibility into user activity, but they can also monitor which devices are connected and track IP address activity.

Integration with Office 365 Online

A project is completed much more quickly when the entire team can view and edit the same document version. FileCloud integrates with Microsoft Office 365 Online for streamlined collaboration. Integration with MS Office means people keep using familiar applications they use on a daily basis while enjoying the robust document management features FileCloud offers. The ‘Web Edit’ feature allows users to edit Excel, PowerPoint or Word documents without leaving the browser. Changes are also automatically saved as you edit.

Security / Data Protection / Ransomware Protection

Business are the primary targets for ransomware attacks. When it comes to minimizing risks, it is inadvisable to rely on individual factors; the best approach is to focus on a complete catalog of measures. FileCloud’s industry-first heuristic engine detects ransomware. Its granular permissions can also be employed to build a permission tree and set custom permissions for individual folders. Organizations can also develop anti-ransomware strategies with unlimited endpoint backup and file versioning.

Analytics / Reports / Insights

Successful business improve their efficiency by a developing a more holistic understanding of what their current work-flow is doing for them, where they wish to be, and where improvements can be made to get there. FileCloud’s “business intelligence layer” provides insights that help boost your decision-making power. FileCloud makes it easy for you to understand how your team operates, by providing data, statistics and metrics associated with their usage in easy to understand dashboards and reports.

Workflow & Task Automation

The ‘paperless office’ achieves maximum efficiency and productivity by creating workflows that streamline processes. With self-hosted document management, the inefficiencies and unreliability associated with shuffling paper is eliminated. On top of offering enhanced file organization capabilities, FileCloud’s workflow automation allows businesses to manage processes with conditional (<=>) action logical statements. These conditions can automate several file-related tasks.

ROI, Lower Cost

FileCloud’s free unlimited client accounts for sharing files with clients, coupled with the low rate of $4 per user, can improve your bottom line. Dropbox for Business will set you back $240,000 per year for 1,000 users while FileCloud costs just $40,000 per year for the same number of users. FileCloud’s ROI is unmatched on the market.

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