FileCloud Security Features – Secure Sensitive Enterprise Data

Zero Trust File Sharing

Share files externally with 100% security, with FileCloud’s unique Zero Trust File Sharing. This feature enables you to create encrypted Zip files that are not scanned by FileCloud. Only those entrusted with your encryption key can review the contents of the file, and you can still use read-only or read-write permissions.

Seamless Compliance

Streamline your compliance with FileCloud’s integrated best practices for complex regulations, such as GDPR, ITAR, HIPAA, and CMMC. Generate reports on violations and perform audits seamlessly, all while availing of security controls like SSL and end-to-end encryption to protect data.

Data Governance

Volumes of unstructured data have risen dramatically, creating security challenges for organizations. With FileCloud, you can simplify the secure management of your content life cycle with a comprehensive set of data governance features, including file retention and archiving, metadata, Data Leak Prevention (DLP), and content classification.

FileCloud has received the Gartner Peer Insights Customers’ Choice Distinction for the fifth consecutive time! 92% of our customers are willing to recommend us.

4.6

FileCloud: A Hyper-Secure Solution to an Evolving Digital Landscape

Security, privacy, and data ownership are fundamental to FileCloud’s security architecture. FileCloud is committed to providing all of these, while remaining user centered and providing ease of access. It starts with 256-bit AES encryption and SSL/TLS protocols to secure data at rest and in transit. Active Directory and NTFS integration, two-factor authentication, and SSO (Single Sign-on) bring FileCloud into the preexisting organizational infrastructure. Granular user, file, and folder access permissions ensure users can collaborate on, share, and download files and folders as needed. Admins can set global policies or adjust permissions by user/group or file/folder.

Manage Users screenshot

Admins can rest assured that certain security features are automatically built into the FileCloud platform, while others can be updated as needed. These features include client application security policies, automatic anti-virus scanning of files upon upload, unlimited file versioning and file locking, custom metadata and content classification, endpoint device protection, comprehensive audit trails, and federated search capabilities. Admin-controlled remote device management protects data across servers and employee or client devices, with the option to block users or wipe data from a connected device.

Screenshot of FileCloud's device management dashboard

A Modern Solution for Content Collaboration

Discover how FileCloud can help your organization secure internal data while preserving user access and complying with regulations.

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Two-Factor Authentication (2FA)

2FA adds an extra layer of protection to FileCloud by combining user-specific information (login credentials) and a user-specific possession (one-time passcode on a user’s device) to access FileCloud. Once enabled, users will be prompted to provide a passcode or verify their identity in an authenticator app, in addition to their login credentials.

Single Sign-on (SSO)

Users can log in to FileCloud using a company-wide, Single Sign-On user ID and password. FileCloud supports SAML 2.0-based web browser, as well as Microsoft NTLM and ADFS login support. Admins can also opt for code-based authentication. For organizations using network folders, permissions can be easily carried over through FileCloud’s NTFS integration.

Security Policies

With FileCloud, you can easily configure client application security policies at a global or user level to prevent data leaks. These policies ensure people have appropriate levels of access to company information. Policies can include password protections on shared files. When using a FileCloud mobile app, they can include login password strength requirements; disabling mobile access altogether; restrictions on opening, editing, printing, sharing, or downloading files; and enforced multi-factor authentication.

Antivirus Scanning and Ransomware Protection

FileCloud protects your data by automatically scanning uploaded files for viruses. It can also be integrated with any enterprise anti-virus software that supports ICAP. FileCloud’s antivirus security feature works on both Linux and Windows servers and need not be deployed on the same server. Furthermore, FileCloud’s heuristic file content scanning engine detects and blocks ransomware and malware.

Comprehensive Audit Trail and Logging

FileCloud tracks every system operation through comprehensive, exportable audit logs. Logs capture who (username) did what (access, modify and delete) to what data (files, folders), when (timestamp), where (IP address), and how (web, mobile, sync client, and drive). Admins can search transactions and export audit logs as CSV files for detailed analysis.

Endpoint Device Protection

Protect organizational data and prevent data leaks on all connected client devices (PC, Mac, smartphone, or tablet). Admins can view all devices accessing data using FileCloud and monitor activities in real time. If there is suspicious activity, admins can selectively block devices, permanently remove users, and remotely wipe FileCloud data from devices.

FileCloud Encryption

FileCloud protects the confidentiality and integrity of your files in transit and at rest.

SSL/TLS secure tunnel for files transmission

FIPS 140-2 certification

AES 256-bit encryption to store files at rest

Site-specific, customer-managed encryption keys in a multi-tenant setup

Compliance

FileCloud is a hyper-secure platform that supports compliance with major industry and government regulations.

The Compliance Center offers unique configurations for ITAR, GDPR, and HIPAA, easily leveraged by IT admins, compliance officers, and CTOs for internal audits and external compliance reports.

These configurations organize FileCloud’s tools and settings (such as PII pattern search, share limits, automated metadata tagging, anonymization of data, etc.) to create a responsive compliance strategy. FIPS 140-2 certification and the option to self-host with AWS GovCloud ensures the FileCloud solution passes stringent security requirements.

Compliance Center Screenshot

Granular File and Folder Sharing

Users can apply granular permissions to view, edit, download, and share files at user and group levels. Sharing can be adjusted as public, private, or temporary (expiring links).

Download limits can be set on shares, and share permissions can be revoked at any time.

Combined with unlimited client accounts, FileCloud provides secure file sharing with external partners.

Share screenshot

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