What are Records?
Records are manual or digitized documents that mostly comprise of proofs of legal agreements, but can also be other documents containing important information. These records may be accessed regularly or sparingly.
Why do Enterprises need a Records Management Program?
Every enterprise with multiple departments, deals with large volumes of personnel, legal, and monetary information, apart from other data- all of which need to be stored using an appropriate Records Management Program. Such software allows its users to retain, secure, access, and dispose records – as and when necessary.
Failing to retain valuable records and the inability to store, secure, and access them when needed can cause the enterprise legal, financial, or commercial trouble.
Not investing in a Records Management Software and/or System leads to the following pitfalls:
- High chances you lose sensitive or important information- both of which are troublesome.
- A big setback in productivity as you spend more time managing records that can be automated.
- Inaccessibility or delayed accessibility of files can lead to serious issues.
- Data security is a huge question mark as the chances of cyber theft and threats are high without a well-equipped Records Management System.
- You spend valuable resources on storage spaces/devices, when those funds may be allocated elsewhere.
Types of Records Management Softwares
- Cloud Based Records Management Software
- Enterprise Records Management Software