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FileCloud’s Compliance Center makes compliance easier with best practices and recommendations. The ITAR tab in the Compliance Center specifically helps admins enforce ITAR compliant file access and sharing policies.
Accidental data leaks can happen because of user error or oversight. Establishing a set of stringent policies to prevent data leaks is crucial for ITAR compliance. FileCloud’s Smart DLP offers 360* protection.
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International Traffics in Arms Regulations (ITAR) is the US government’s flagship compliance law that controls the export and outflow of the defense and military-related items. The items covered under ITAR include defense articles, services, and related technology that are on the United States Munitions List (USML) consisting of military items such as firearms, ammunition, aircraft, personal protective equipment, and IoT sensors.
“Technical data” is also protected in ITAR that consists of information related to the blueprints, documentation, schematics, and flowcharts that can be employed to design, develop, manufacture, operation, maintenance, or modification of items that are on the USML list. ITAR compliance categorically covers arms dealers as well as all organizations that form a part of the military and defense supply chain. These companies must comply with specific requirements to ensure confidential information is not leaked to civilians, criminals, or threats to the U.S.
The risk of non-compliance with ITAR can result in severe penalties for organizations, with fines up to $1 million, imprisonment for ten years, and even banishment from conducting any export business. ITAR is all the more important for organizations that make use of cloud-based services for sharing and storing data.
FileCloud offers a robust feature stack with multi-layered security, authentication, and collaboration tools that can support DPOs and compliance officers when running through ITAR compliance checklists. Some examples of ITAR-supportive features in FileCloud include:
Perhaps FileCloud’s best tool for ITAR compliance is the Compliance Center.
FileCloud’s ITAR configuration in the Compliance Center was designed to make life easier. It organizes ITAR compliance requirements as they pertain to file management, access, and collaboration. Some security protections that can be enabled include SSL and encryption settings, along with customized metadata, DLP, and smart classification options.
Furthermore, once rules are enabled, the system will scan the FileCloud environment to check if the necessary policies and settings have been enabled to meet compliance. Administrators can implement FileCloud’s best practices and recommendations to ensure compliance, while instantly viewing problems with compliance in the dashboard.
If the system flags a violation, information is provided within the ITAR compliance dashboard that illustrate how FileCloud can be leveraged to meet the requirement.
Rules like “Confirm all users are US residents” are simple and easy ways to prompt Compliance Officers or IT admins to ensure requirements are being met. This compliance dashboard is customizable and lets admins easily bypass any rule if another solution is in place outside the FileCloud environment. Admins can also review, archive, or export reports in CSV files for ease of internal reviews or external audits.
FileCloud’s ITAR Compliance Center is designed to be easy for anyone to use, while helping translate and implement complicated governmental regulations. Rules are linked with original compliance documentation, listed alongside a simple explanation as to how FileCloud can help meet the requirement.
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For ITAR compliance, the responsibility to meet compliance standards lies with businesses that manufacture military, defense articles, or any other regulated goods and technologies.
Many government and private businesses still use non-secure file sharing methods like FTP or USB drives. This could result in increased security risks and loss of data as well as massive fines for non-compliance.
FileCloud offers advanced security and data migration tools to comply with ITAR requirements. FileCloud not only provides secure data transfer to defense contractors and other organizations, but also necessary tools for high performance and productivity.
"Government Department Leaves Unsecure FTP Behind and Migrates to FileCloud"
Admins can easily use FileCloud’s retention policies to help with ITAR compliance and other types of compliance like GDPR or HIPAA.
FileCloud’s retention policies include:
These policies can help ensure files are not deleted, changed, or viewed without permission, which helps ensure compliance.
Controlling who gains access to files along with what happens after files are shared is an important aspect of compliance. Thankfully FileCloud has advanced DRM including options like:
• Public/private/password protected sharing
• Revoke access even after files have been shared
• Limit screenshotting/printing/copying
• Maximum access counts
• Access keys for shared documents
• Restricted viewing mode
• Multiple file formats
Admins can restrict or revoke file access or change view options at any time, which maintains control over sensitive files even after distribution.
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