Data in FileCloud is encrypted at rest (AES) as well as in transit (SSL/TLS), and it can also be run in FIPS mode. Whether operated as an on-premises EFSS or as a file management overlay connected with a private cloud, FileCloud provides high security controls and oversight.
FileCloud’s ITAR Compliance Center supports organizations by providing administrators with an overview of compliance requirements alongside FileCloud features that help address these standards and flags compliance violations.
Integrate FileCloud with SIEM (Security Information and Event Management) for streamlined alerts and audits. FileCloud’s audit logs offer full visibility into user activity (user ID, IP address, point of access, file or folder impacted, etc.)
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The International Traffic in Arms Regulations (ITAR) is a set of United States regulations that is very strict. This set of regulations controls the organizations which sell, manufacture and distribute military and defense technologies and services.
There are several requirements for ITAR compliance when it comes to data storage, whether on-premises or in the cloud. The data should be encrypted at all times to prevent data leaks and piracy. Proper access control mechanisms should be in place and access to files should be managed with granular controls. Proper auditing should be provided to check each user-related and other actions with regards to the system and the files.
FileCloud has a simple yet flexible method to prevent accidental data leaks from end-users: a rule-driven Data Leak Prevention (DLP) system. DLP rules enable admins to enforce controls over user actions such as downloading, sharing, and logging based on metadata (e.g., IP range, user group, email domain, folder path, document metadata, and user access agents.) FileCloud evaluates DLP rules and file activity in real-time and logs the violations for future reporting and auditing purposes.
FileCloud’s client-based DRM helps limit sharing and restricts screenshots and printing to prevent unauthorized redistribution of confidential or sensitive intellectual property. The file’s sender can instantly revoke any access or restrict any access at any time. The sender also can set maximum access counts. The DRM client relays documents within an encrypted (AES 256-bit) document container. The recipient of the encrypted file needs a key to access the file. The FileCloud verifies the key before letting anyone access the relevant file.
FileCloud also has offers web-based DRM through a secure document viewer, which enables the sender to enable file viewing within a restricted viewing mode. The sender can also set download limits and password protection and rescind the share, even after the file has been sent. This lightweight web-DRM functionality enables powerful security while sharing confidential data directly within the FileCloud UI.
FileCloud can be self-hosted on-premises or as a private cloud (“FileCloud Server“) for an all-in-one EFSS solution or as a hybrid proxy to existing storage infrastructure. This flexibility ensures that enterprises maintain control over their proprietary or confidential data.
Furthermore, RBAC (Role Based Access Control) mechanisms enable admins to delegate relevant user access permissions. Permissions can be restricted based on the user, and folder-level permission granularity can also be achieved with FileCloud.
Files in FileCloud are encrypted at rest as well as in transit. Specifically, FileCloud can be run in FIPS mode, which enforces FIPS 140-2 compliant cryptographic libraries for data at rest and in transit. This encryption enables organizations to meet essential ITAR compliance requirements for data security.
FileCloud’s ITAR Compliance Center provides a dedicated dashboard populated with ITAR compliance requirements. These requirements are connected with FileCloud tools and controls that can be enabled. If a rule is toggled on, FileCloud will scan the environment to search for compliance (or compliance violations). It any violations are found, the system flags it and provides information on how to remediate the issue.
Learn more about secure and ITAR-compliant file sharing.
FileCloud’s ITAR compliance Center helps streamline compliance with an easy-to-use interface that can monitor the environment 24/7, 365 days a year.
Audit logs capture activity within the FileCloud environment. Logs can be exported and are unchangeable. Admins can also set up custom reports to run as needed or on a routine bases for system security oversight.
To maximize the security and prevent data leaks, FileCloud enables users to share files with view-only access. Sharing with this level of access prevents downloading, printing, copying/pasting, and deletion of any file content.
Monitor, prevent, and fix data leakage while assuring sensitive files are protected across all connected devices through DLP rules.
All connected devices are listed in a centralized dashboard for admin oversight. Admins can remotely block or wipe devices in the event of loss or suspicious activity.
FileCloud offers workflow automation so that users can automate essential yet repetitive tasks, including document review and signoffs, with a no-code, drag-and-drop builder.
FileCloud provides automatic and unlimited versioning of files. File versioning allows the user to roll back files. In case of accidental deletion, users can also restore from the recycle bin.
Smart Classification supports content search within the FileCloud environment, based on metadata tags. Admins can create custom tags for sensitive or confidential data, including confidential unclassified information (CUI).
For ITAR compliance, government contractors and organizations are responsible for enacting appropriate cybersecurity controls.
Many government and private businesses still use non-secure file sharing methods, which could result in increased security risks and loss of data, as well as massive fines.
Achieving ITAR compliance for file management and sharing is possible with FileCloud Server, a hyper-secure EFSS solution that can be deployed on-premises or as a file overlay to private clouds.
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