FileCloud Demystifies Compliance Challenges

Compliance is vital for many companies but can come with obstacles. Standards can vary, depending on which regulation(s) a company is required to follow. However, failure to follow compliance standards can result in severe financial penalties and loss of reputation for businesses.

FileCloud enables organizations to run their own compliant enterprise file share, sync, and endpoint backup solution. Its powerful Compliance Center provides explicit guidance for GDPR, ITAR, HIPAA, PDPL, and NIST 800-171, allowing admins to streamline organizational adherence to regulations, map configurations to requirements, and monitor for compliance breaches.

Common Privacy Regulations Simplified

• GDPR: The General Data Protection Regulation (GDPR) is an EU data privacy law with regulatory requirements that affect anyone who processes the personal data of EU residents. It applies to organizations processing such data, even if they are based outside the EU. Any information must be secured, along with strict rules for consent, processing of data, and consumer requests for data.

  GDPR file sharing safeguards personal data with strong encryption and access controls, ensuring secure transfers and maintaining customer trust.

• ITAR: The United States International Traffic in Arms Regulation (ITAR) outlines legal requirements for securing confidential information for companies involved in the manufacture, sale, or distribution of defense-related articles.

  ITAR-compliant file sharing ensures secure storage, transmission and access to export-controlled data, preventing unauthorized foreign access and ensuring compliance with International Traffic in Arms Regulations (ITAR) for defense-related information.

• HIPAA: The Health Insurance Portability and Accountability Act (HIPAA) of 1996 is a federal law that requires certain standards and regulations to be met to prevent sensitive health information from being released without patient consent. Healthcare providers, plans, and clearinghouses, as well as business associates are required to meet these regulations to protect sensitive health information.

  Secure file sharing for healthcare ensures the safe transfer of sensitive patient data, complying with regulations like HIPAA. It enhances collaboration while protecting patient privacy. FileCloud benefits industries through HIPAA file transfer with robust encryption and detailed compliance monitoring.

• NIST 800-171: The National Institute of Standards and Technology (NIST) is an agency of the U.S. Department of Commerce. It provides standards and guidelines to ensure the security of information systems. NIST 800-171 consists of guidance on the protection of Controlled Unclassified Information (CUI) in non-federal information systems and organizations. The U.S. government requires federal contractors to comply with the NIST 800-171 security standard to ensure the security of all CUI being handled on behalf of the U.S. government.
• CMMC: The Cybersecurity Maturity Model Certification (CMMC) is required by the DoD. This certification is designed to improve the protection of CUI and Federal Contract Information (FCI), and it applies to all DoD contractors. CMMC measures an organization’s approach to the protection of FCI and CUI. CUI is any information that requires protection or audit controls according to federal law, regulations, and government policies. FCI is information provided by or generated by the government under a contract to develop or deliver a product or service to the government, but not intended for public release.

All these compliance requirements can seem overwhelming, but that’s where FileCloud comes into play. FileCloud has a multi-pronged approach to helping companies and organizations become and remain compliant.

FileCloud Security

FileCloud is a hyper-secure enterprise file share and sync (EFSS) solution, with fully encrypted data and advanced 256-bit AES encryption for data in transit and at rest. FileCloud also supports compliance with numerous features, such as:

• Granular file and folder permissions
• Zero Trust File Sharing®
• Advanced sharing permissions
• Retention policies
• Smart DLP and DRM
• 2FA and SSO
• FIPS 140-2, NIST-certified encryption module to encrypt files at rest and in transit
• Endpoint backup
• Automatic antivirus scanning and ransomware protection
• Data security compliance

These features ensure that data is viewed and accessed only by those who have permission and help avoid accidental or malicious leakage.

FileCloud Compliance Center

Perhaps the most helpful tool for compliance is FileCloud’s Compliance Center, which summarizes regulatory requirements and matches them to FileCloud configurations via one easy-to-use interface.

The Compliance Center has separate tabs for ITAR, HIPAA, GDPR, NIST 800-171, and PDPL that organize best practices, already-created rules, and notifications in case of violations. Admins can review the requirements listed in a table, along with the settings in FileCloud that help meet the specific requirements.

Admins can view reports on violations to quickly fix issues. They can save and share event logs to meet oversight or audit requirements.

FileCloud’s hyper-security, granular sharing options, and Compliance Center make it easier for companies to achieve and maintain compliance, saving them time and money.

Learn more about HIPAA file sharing.