In today's digital landscape, where data reigns supreme, businesses face the daunting task of managing, securing, and collaborating on vast amounts of information.

For IT and department managers, Data Protection Officers (DPOs), and Chief Technology Officers (CTOs), ensuring data integrity, security, and compliance while enabling seamless collaboration among teams is paramount. Traditional methods of manual data classification and governance are no longer sufficient in the face of exponentially growing data volumes and evolving regulatory requirements.

Enter FileCloud's Smart Content Classification – an AI-powered solution that revolutionizes data governance, security, and collaboration.

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Introducing Smart Content Classification – New and Improved – with FileCloud

Automated classification (or Smart Content Classification) has been a part of FileCloud since 2019. The latest release, FileCloud v23.232, introduces an updated UI and artificial intelligence to the Smart Content Classification system.

This sophisticated and automated approach to data management combines the power of AI-based classification with user functionality improvements. These include features like a visual classification rule builder and testing playground.

Smart Content Classification in FileCloud empowers users and admins alike to efficiently organize, secure, and manage content while ensuring compliance with industry regulations and data protection laws.

Impact of Leveraging Smart Content Classification in Your Organization

Automated Data Classification

By automatically classifying and protecting sensitive data, Smart Content Classification reduces the risk of unauthorized access and data breaches. This automation streamlines content management, improves searchability, and enhances operational efficiency.

Facilitated Compliance

Smart Content Classification helps organizations adhere to industry regulations and data protection laws by identifying sensitive information and triggering policy application. By leveraging AI-driven classification, organizations can ensure compliance without the need for manual intervention.

Improved Collaboration

By categorizing and organizing data automatically, Smart Content Classification enhances collaboration among teams. Streamlined content management, retention policies, and access controls ensure teams can collaborate with confidence without jeopardizing intellectual property or sensitive data.

The Functional Cascade of Smart Content Classification

FileCloud's Smart Content Classification relies on a built-in engine that scans file metadata and content upon upload. This scan ensures the absence of viruses and malware while also identifying relevant metadata tags for classification purposes.

The classification engine utilizes built-in and custom metadata sets to fulfill unique organizational needs, ensuring comprehensive data governance and security.

1. Upload a file.
2. The FileCloud Classification engine scans the file and applies tags based on metadata and content.
3. FileCloud policies take effect, including:
   • Data Leak Prevention rules.
   • Retention policies.
   • Access and share permissions.
   • Workflow automation.
4. Access, edit, and share the file, while FileCloud’s security and governance policies manage and protect data (automatically!)

Improvements to FileCloud Smart Content Classification

The improvements to FileCloud’s Smart Content Classification make this tool easier to use than ever.

Visual Builder for Classification Rules

First up is the new visual rules builder. This builder is simple, easy, and fast, supporting admins with a step-by-step process to define rule parameters, triggers, and actions. This is another way FileCloud demonstrates commitment to a user-friendly interface, ensuring that users of all experience levels can leverage advanced tools to control and protect data.

AI-powered Content Classification

Even more exciting is the presence of an AI-classifier. That’s right – artificial intelligence has come to FileCloud, empowering admins with support for content classification. By integrating FileCloud with OpenAI, admins can capture and translate complex classification goals into concise, cogent rules. The AI-classifier can help create an entire library of classification rules in a flash, freeing up admins to move on to the next task.

Classification Rules Playground

Lastly, FileCloud has included a new rules playground. Admins can create a rule in the visual builder, leverage AI to define specific goals, and then test the new rule against a piece of sample data. This gives admins a chance to see how the rule interacts with data in a controlled space. It’s an easy, fast check to provide peace of mind before deploying a rule across the entire environment.

Conclusion

In the era of big data and stringent regulatory requirements, data governance, security, and collaboration are paramount for organizations across industries. FileCloud's Smart Content Classification offers a comprehensive solution to these unique challenges.

In summary, FileCloud’s updated Smart Content Classification represents a paradigm shift in data governance and collaboration. These updates provide powerful tools for IT managers, DPOs, and CTOs to navigate the complexities of data management in the digital age. With its automated classification capabilities, AI-driven intelligence, and user-friendly interface, FileCloud's Smart Content Classification sets a new standard for data governance, security, and collaboration solutions.

Embrace the future of data management with Smart Content Classification and empower your organization to thrive in an ever-evolving digital landscape.

Learn More:

• Visit FileCloud.com
• Sign up for a demo

This post is part of our 23.232 Release blog series, spotlighting exciting new functionalities now available in FileCloud.
Read more: Web-DRM | Compliance Center

By Katie Gerhardt

Jr. Product Marketing Manager