For a decade, many educational institutions have relied on Google Workspace for Education. The UX was simple enough for a wide variety of users, and most importantly, Google provided unlimited storage—a vital part of the tool for the students, faculty, staff, and alumni who used the system to store huge amounts of data, files, videos, […]
For a decade, many educational institutions have relied on Google Workspace for Education. The UX was simple enough for a wide variety of users, and most importantly, Google provided unlimited storage—a vital part of the tool for the students, faculty, staff, and alumni who used the system to store huge amounts of data, files, videos, and presentations.
Unfortunately, Google ended its unlimited storage policy in early 2023, capping its amount of free storage at a pooled 100 terabytes (or TB).
This isn’t nearly enough storage for many universities, with some, particularly those with a large research aspect, reaching storage amounts of over 2,000 TB. And universities can’t just pay a one-time fee to upgrade storage, instead, they have to pay for a new tier of Google Workspace for Education, even if all they want to do is increase storage.
While some universities have simply begun to cap their students, alumni, faculty, and staff storage amounts, this has led to some universities searching for a new file sharing and storage tool. After all, if they’re paying for a tool, why not get one that has more tools, functionality, and security than Google Workspace?
That’s why many in the education sector have begun turning to FileCloud.
FileCloud has been a trusted and well-loved part of many different universities for years now, with some of the best educational institutions in the world using FileCloud.
Here are a few reasons why FileCloud is the preferred choice for higher education institutions:
FileCloud provides users with a seamless and user-friendly experience to securely share files and collaborate effortlessly. With just a few clicks, users can share files with colleagues, clients, or partners, streamlining the collaboration process and boosting productivity. The intuitive interface ensures that even those with limited technical expertise can quickly grasp the file sharing process, saving valuable time and resources.
Universities can scale their IT needs without limitations, thanks to FileCloud’s Unlimited External Users feature. Organizations can collaborate with as many external users as needed, without incurring any additional costs. This feature enables higher ed customers to expand their reach, and work seamlessly with external partners, vendors, alumni, and donors, thus fueling business growth without compromise.
FileCloud is a hyper-secure system that employs state-of-the-art encryption and advanced security protocols, safeguarding organizations’ sensitive files from unauthorized access and cyber threats. With ransomware protection, integrations with common anti-virus software, and 256-bit AES encryption for data at transit and SSL protocols for data at rest, FileCloud protects the data from the moment it enters the platform.
With its industry-first Zero Trust File SharingSM, FileCloud revolutionizes the way organizations share files. By adopting a zero-trust approach, every file access request is thoroughly verified, regardless of the user's location or device. This added layer of security minimizes the risk of data breaches and ensures that only authorized personnel gain access to business-critical files.
Our Retention Policies feature offers customers the flexibility to define data retention rules according to their compliance needs. Users can automatically retain or delete files after a specified period, ensuring data compliance and storage limits, not to mention preventing the accidental loss of essential information. This feature provides universities with greater control and adherence to data management policies.
Anyone, from students to faculty and staff, can use FileCloud’s no-code, drag-and-drop Workflow Automation feature. This allows for the automation of repetitive tasks, such as file approvals and notifications, streamlining team workflow and reducing manual errors.
With a recognizable interface, drag-and-drop options, and customizable tools, users feel at ease within FileCloud within moments and are ready to start sharing, storing, and collaborating on files right away.
Higher Ed customers can collaborate efficiently with other universities, research institutions, and even parents using our Document Portal feature. Easily create branded, password-protected portals to share files securely.
As educational institutions continue to seek comprehensive solutions to meet their evolving needs, FileCloud emerges as a reliable partner with its feature-rich, secure, and scalable platform. By choosing FileCloud, universities can maintain a high standard of collaboration, file sharing, and security, making it the perfect choice to support their academic endeavors for years to come.
