Users can be categorized into groups defined by the system administrator. You can also define roles for these users, and users can be assigned to roles. These user roles can have different permission levels and policies set up. When you want to give access to a particular set of users for your folders and subfolders, it can also be done by FileCloud granular-level features.
FileCloud has alerts and auditing features with its enterprise security information and event management (SIEM) features. You can check what has happened in the system during the period of your requirement, and these audits will include who did a particular action and when the person did this. These audits can generate necessary reports therefore that you can make sure your security is correctly enabled with your air-gapped network.
It is vital that you have proper logical categorisations for your content, and this feature is provided by the smart classification engine within FileCloud. Search for the PII, PHI, and PCI content efficiently within FileCloud. While sharing files externally, files can be set to be private or public. Files can be set to have expirations dates as well. Also, any global policies can be set as per the requirements of the organisations and the users.
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What is an air-gapped network?
An air-gapped network is an isolated network with high-security measures. This kind of network limits access to other networks, such as public and unsecured local area networks. Mainly these networks are used by military and government institutions. Other parties, like the medical, financial sector, backup systems, etc., can use these air-gapped networks.
How could FileCloud enhance the air-gapped network?
You can use FileCloud with an air-gapped network to securely host and share data whenever necessary. You can have different network setups in the air-gapped network with limited access to the external networks or with no access. When you give limited access to specific IP addresses with the FileCloud DLP system, you can use additional access limitations with a firewall in your system. With no or limited access to external systems, FileCloud provides an offline installer to install and update the FileCloud versions. You can access the FileCloud server with HTTP/HTTPS even with the fully isolated system. Direct updates can be done by filtering the access to the FileCloud upgrade servers.
Some of the main enhancement points for the air-gapped network with FileCloud can be described as follows:
Prevent Data Leaks
Preventing any type of data leaks is vital in an air-gapped network system. When it comes to end-users, data leaks mustn’t happen, and FileCloud provides the utmost security with data leak prevention with the smart data loss prevention (DLP) system. This is a rule-driven smart DLP system. The smart DLP system provides the compliance with many data standards such as HIPAA, ITAR, GDPR/CCPA, and many other data regulatory standards. There is a range of compliance use cases provided by the FileCloud smart DLP system. There are the document sharing use cases, virtual data room, the legal hold of electronically stored information (ESI), and e-discovery of ESI. User actions such as downloading, sharing, and logging can be controlled by the smart DLP. IP range, user group, email domain, folder path, document metadata, and user agent-based control can be done with this smart DLP. These control rules are evaluated in real-time, and log the violations of these rules are for reporting and auditing.
Safeguard of Documents
A digital rights management (DRM) system helps safeguard of documents. This helps prevent unauthorized sharing of documents, taking screenshots of the documents, and copying and printing of the documents. Your intellectual property should be kept secured in an air-gapped network. The sender of these documents can instantly revoke any access they have given or restrict any permission of any actions they have given to secure the safeguard of documents. There is a setting by the FileCloud to set a maximum access count of a particular document. AES 256 encryption mechanism is used by the FileCloud DRM, and this makes sure the key that is given is verified before giving access to anyone to the relevant documents. There is a secure document viewer given by the FileCloud to set a user only read a portion of the document. And there is also a screenshot protection feature that enables the file’s sender to prohibit users from taking screenshots of the relevant file. The sender can revoke any access based on any violations as well.
Encryption
Encryption of data is vital in any cloud system and, most notably, for an air-gapped network system, and it makes sure that your data is secure while transferring data from one point to another point. FileCloud makes the data encrypted while data is at rest and in transit. FileCloud uses FIPS -140, which is a very high-security standard. This standard is validated by the National Institute of Standards and Technology.
Learn more about on-premise cloud storage solutions.
FileCloud provides you with a feature to restrict file uploads. This can be done by defining a list of files that are allowed to upload and also having a list of files that are prohibited.
It is essential that if a user has deleted any files for any particular reason, then they can be restored. FileCloud enables this feature by providing a recycle bin. So at any point in time, the user deletes action can be roll-back by using the recycle bin feature.
FileCloud provides an option to share a particular file with view-only rights. This will prohibit any users from downloading, printing, making copies, or pasting the content of that particular file for any reason. This is a handy mechanism to avoid any data leaks and maximize the security in the FileCloud.
Keeping a file version history is an important feature in any file-sharing system. FileCloud offers automatic and unlimited versioning of the files you keep in the system. This allows the user to restore to a previous version if someone has made any file mistakes.
If the device connected to the FileCloud gets lost or stolen, then it is a data leak issue for the organization. Therefore, FileCloud provides the remote wipe feature to remotely block lost or stolen devices to revoke the access to the files.
Content life cycle management is a vital feature that is provided by FileCloud.
This is done via having the content life cycle management policies. These policies automate the contents from creation to archival and, finally, disposition.
For secure file sharing, basic security features are not enough. You require features such as ramped up security, ransomware protection, data leak prevention, IT compliance, and secure cloud backup.
With numerous employees working on un-secure systems running can make file sharing vulnerable to hackers and other malicious digital entities.
FileCloud however, facilitates secure secure file sharing.
“Easy integration of FileCloud with our existing network drive structure was superb"
Adhering to data compliance, security features and regular security audits, file sharing systems are among the toughest to crack.
They possess built-in security features, with various permission types, options, and settings to safeguard vital information and documents. Moreover, they enable users to eliminate past files so that external partners and employees always get to view the latest files along with the option of easily deleting or replacing files.
"FileCloud is by far the best on-premise file sharing solution."
Files and documents are easier to access and share with colleagues and collaborators from the on-premise/ cloud solution.
One of the prime reasons why file sharing platforms need to be ultra secure.
Additional features which can make file sharing more secure include file analytics, system alerts, file versioning, advanced audits and remote device management.
Learn how FileCloud ensures secure file sharing with clients through encryption and advanced protection.
“We liked FileCloud’s pricing, comprehensive feature set (branding, encryption) and the responsive support”
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